Legal Administrative Assistant II

Back to Job List

Date Posted: 8/12/2022

Location: Vancouver Office, BC, CAN

Reference No.: 2022-9705

Department: Legal

Position Type: Full Time

Job Grade: D

Role Impact:

To assist the paralegals and lawyers in preparing legal documents, conducting research, preparing correspondence, and communicating with company personnel, tenants and outside counsel. 


What you will deliver:

  • Prepare first draft of legal documents, including leases and related agreements, without assistance or supervision by paralegals or lawyers
  • Review TPF or DR for special provisions, analyze amendments required for documents and find appropriate step-downs
  • Revise documents based on instructions from paralegals or lawyers and without supervision
  • Prioritize large workload to ensure that documents are prepared to allow for review and issuance within the time periods set out in the department objectives
  • Maintain a diary system
  • Enter and maintain information in internal information management system
  • Compose, type, distribute and file correspondence and documentation
  • Open and maintain tenant files (computer and hard copy)
  • Prepare fee reports and invoices as required
  • Update and maintain precedent files
  • Respond to questions from lease administration department about document status or content
  • Process invoices for payment as required
  • Perform administrative duties, including typing, distributing/delivering correspondence, photocopying, faxing, organizing and maintaining files and answering phones
  • Coordinate legal conference registrations
  • Book travel for paralegals and lawyers and prepare expense accounts as required
  • Do Corporate Registry and Land Titles searches as required
  • Generally assist paralegals and lawyers as required


What your strengths are: 

  • Excellent communicator, both written and verbal
  • A team player with strong interpersonal skills
  • Able to work under pressure with minimal supervision
  • Able to interact at all organizational levels with tact and diplomacy
  • Customer service focus
  • Detail-oriented and focused on accuracy
  • Mindful of confidentiality


What you need to succeed:

  • Grade 12 or equivalent
  • Minimum 5 years working in an administrative role preparing leases and related documentation or equivalent legal experience.
  • Certificate/diploma in Office Administration or Law Clerk’s program an asset
  • Good knowledge of legal documentation
  • Computer literacy with knowledge of: Word and Excel
  • Fast, accurate keyboarding skills and strong proofreading skills
  • Ability to analyze, interpret and understand the significance of commercial lease concepts
  • Strong organizational and administrative skills

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years.  We are so much more than our properties.  We are building leaders at all levels.  We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development.  We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension.  Imagine a place where you can make a difference!


At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.


Are you someone who believes in our values?


  • Aim Higher – we strive to exceed expectations
  • Own Your Expertise – we empower ourselves and each other
  • Collaborate Effectively – we bring the right people together to get the right results
  • Engage with Empathy – we objectively consider the needs of others
  • Embrace Change – we drive, learn from, and adapt to change


At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.  We’re ready to meet you there – are you?


CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment.  If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email


CF currently has a vaccination policy that is a condition of employment.