Executive Assistant, Development

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Date Posted: 1/3/2023

Location: Toronto - 20 Queen Office, ON, CAN

Reference No.: 2022-9867

Department: Development

Position Type: Full Time

Job Grade: D

Role summary:

To provide administrative support and project assistance to the Senior Vice President, Industrial Development, the Senior Vice President, Development and to other team members.


What you will deliver:

  • Manage document controls, retention and filing
  • Provide administration and project-related support, including timely completion of research, project assistance and  report writing
  • Prepare highly confidential correspondence and organize day-to-day schedules, including travel arrangements
  • Prepare, edit and coordinate presentations in an accurate and timely manner
  • Complete expense reports and process invoices
  • Provide and maintain courteous, professional and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
  • Identify issues that have potential to negatively impact the effectiveness of the department and research and recommend viable solutions to the SVPs in order to ensure department runs at optimum efficiency
  • Organize and maintain filing system by ensuring all materials are securely filed on a timely and accurate basis so that documents are readily available and easily retrieved when necessary
  • Other responsibilities as assigned
  • Attend the office for a minimum of 4 days per week


What your strengths are:

  • Excellent written and verbal communication skills
  • Customer service focused
  • Team player
  • High level of sound and independent judgment, reasoning, and discretion
  • Proactive, analytical, and an effective decision-maker
  • Professional, approachable, and responsive, with a positive work attitude
  • Proficient administration and time management skills, multitasking skills, and the ability to prioritize tasks
  • Excellent writing and proof-reading skills, including proper spelling, grammar, and punctuation
  • Able to write moderately complex correspondence
  • General mathematical and budgeting skills
  • Comfortable interacting at all organizational levels
  • Ability to work independently with little supervision in a fast paced environment
  • Self-starter with good practical judgment and decision making ability
  • Tact and diplomacy
  • Flexibility in work hours is essential as there may be occasions when overtime is required on short notice


What you need to succeed:

  • Grade 12 or equivalent
  • Certificate/diploma in Office Administration an asset
  • 3-5 years related work experience including 1 year supporting multiple managers
  • Exposure to the Real Estate/Property Management field an asset
  • Previous experience in handling confidential or sensitive information
  • Proficient skills in Microsoft Office applications including Microsoft Word, Excel and PowerPoint


Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years.  We are so much more than our properties.  We are building leaders at all levels.  We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development.  We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension.  Imagine a place where you can make a difference!


At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.


Are you someone who believes in our values?


  • Aim Higher – we strive to exceed expectations
  • Own Your Expertise – we empower ourselves and each other
  • Collaborate Effectively – we bring the right people together to get the right results
  • Engage with Empathy – we objectively consider the needs of others
  • Embrace Change – we drive, learn from, and adapt to change


At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.  We’re ready to meet you there – are you?


CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment.  If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email cfcareers@cadillacfairview.com.


CF currently has a vaccination policy that is a condition of employment.